Small agencies lose hours every month to invoice follow-ups. Here's what's broken — and how we fix it.
Late payments stall your cash flow, and chasing clients feels uncomfortable, repetitive, and impossible to scale.
30, 60, even 90 days past due — your operating cash gets stuck in someone else's inbox.
Every reminder feels personal. You rewrite the same email five different ways to keep it polite.
Spreadsheets, accounting tools, and inboxes all tell a different story. Nobody knows what's actually paid.
You're the reminder system — and the moment you get busy, follow-ups fall through the cracks.
Automated reminders, centralized tracking, and a clear view of what's owed — so you can focus on the work.
Schedule polite, on-brand follow-ups that send themselves — before, on, and after the due date.
Every invoice, status, and reminder in one dashboard. Know what's paid, pending, or overdue at a glance.
Pre-built templates strike the right tone — firm, friendly, and always on-brand. No more rewriting emails.
Get paid days — sometimes weeks — sooner. Forecast revenue with confidence and stop firefighting.
Set it up once, then let InvoicePilot handle the awkward follow-ups while you focus on client work.
Sync your accounting tool or upload invoices directly. InvoicePilot instantly surfaces every outstanding payment in one clean dashboard.
Choose tone, timing, and escalation rules. We send polite, on-brand reminder sequences so you never have to chase clients yourself.
Track payment status, reminder responses, and outcomes in one place — so your team always knows what's paid, pending, or needs a nudge.
Six focused tools that replace the spreadsheet, the awkward follow-up email, and the “did they pay yet?” Slack thread.
Send polite, on-brand reminders before and after due dates—automatically.
01See every invoice—sent, viewed, overdue, paid—in one live dashboard.
02Pre-written templates that protect relationships while still getting results.
03Set custom cadences per client, project, or invoice value—then forget it.
04Keep account managers, finance, and founders aligned on every open invoice.
05Cash flow, aging, and DSO at a glance—no spreadsheets required.
06Everything works out of the box—no setup calls required.
See How It WorksConnect the tools your agency already runs on. InvoicePilot syncs with your invoicing, accounting, CRM, email, and payment platforms — no migration required.
Plus 40+ more integrations via API and Zapier.
Your billing workflows hold sensitive client and revenue data. InvoicePilot is engineered with secure handling, reliable monitoring, and compliance-ready processes so your team can follow up with confidence.
99.9%
Targeted uptime
Reliable monitoring keeps reminders flowing, even during busy billing cycles.
256-bit
Encrypted data
Invoice and client information stays protected in transit and at rest.
SOC 2
Compliance-ready processes
Built around best practices for handling regulated billing workflow data.
Send reminders and track payments knowing access, audit trails, and data handling are designed for the standards modern agencies rely on.
Start free, upgrade when invoices start flowing. No hidden fees, no per-client surcharges, cancel anytime.
For solo operators and very small agencies starting to automate reminders.
For growing agencies that need better visibility and team coordination.
For busy agencies managing high invoice volume and more complex follow-up workflows.
All plans include a 14-day free trial. No credit card required.
Real teams. Real cash flow. Hear how small agencies use InvoicePilot to get paid faster without the awkward follow-ups.
"We cut our average days-to-payment from 47 to 19. The automated reminders are polite enough that clients actually thank us for the nudge instead of getting annoyed."
"I used to dread Monday mornings reviewing aging reports. Now my whole team sees what's outstanding in one dashboard, and InvoicePilot handles the awkward follow-ups for us."
"As a 12-person dev shop, our cash flow used to swing wildly. InvoicePilot smoothed out collections so much that we finally hired a third senior engineer this quarter."
"Onboarding took less than an afternoon. Two weeks in, we'd recovered $24K in overdue invoices we'd basically given up on. The ROI honestly felt unreal."